E-Invoice

Accounting and its Implementation Mechanism

Total Training Duration: 8 hours

Fee = RM 500

FEE is inclusive of
* Unlimited Replay
* Unlimited Download of Presentation Slides & Notes
* Certificate of Completion to manually claim your CPD/CPE points.

Speaker: Tan Kok Tee (MBA-FINANCE, FAIA, MIPA, AAFA, MCCS, ACTIM, CICA)

Date: (Sat) 31 May 2025

Time: 9am - 5pm

WEBINAR INTRODUCTION

The application of E-invoice in billings of commercial activities and the capturing of cost in Accounting and for tax purpose as announced by LHDN implemented in phases from Aug., 2024 onwards, is not solely a tax matter of about how much tax to pay or when to do your tax filing. The major part of it is all about your Accounting for the Revenue and Cost of the organization and the Business Operation at large, such as Sales, Purchasing, HRM, IT and all other operating staffs. When to account for the cost and revenue and when to issue e-invoice are all separate matters.

Although there is a 6 months deferment or grace period given from each mandatory implementation date for tax payer to have a learning curve, fine between RM200 to RM20,000, or imprisonment for 6 months or both may commence after the deferment or grace period.

Then the 2nd phase group already came into effect w.e.f. 1/1/2025, and soon the 3rd phase will be implemented from 1/7/2025 and then followed by the 4th and final phase w.e.f. 1/1/2026. While each phase may also be enjoying the 6 months deferment or grace period, it will be better to start implementing and get the learning curve up than to cramp everything at the last minute.

Hence this program is to provide the necessary content of e-invoice mechanism and to equip all Accounting and Other Operational Staffs on the organization’s requirement to implement e-invoice as per LHDN’s requirement for their various business transactions.

The need to know when to issue an e-Invoice, when can issue consolidated e-invoice, when to issue self-bill invoice and when can issue consolidated self-billed, to capture the business transaction, etc. are all essential knowledge and skills that all staffs in the organization’s accounting and other departments will need to know and possess.

It is therefore essential that all the Accounting and other Operational function staffs, get equip with the E-Invoice mechanism in our daily Accounting and Business operation. 

WEBINAR TARGET AUDIENCE

• Entrepreneurs, Business owners & Directors.
• Accountants, Accounts Executives and all operational Accounting Staffs,
• Company Secretaries and Secretarial Assistance
• Other Functional (Sales, Purchasing, Human Resource, etc.) Managers, Executives and Staffs.
• All other persons who are involved in and/or interested to learn about E-Invoice mechanism

WEBINAR METHODOLOGY

• Course notes 
• Questions & Answers
  

WEBINAR OBJECTIVES 

By the end of this program, participants would be able to:

1. Understand what actually is E-Invoice and what does it entail.
2. Understand the mechanism of E-Invoice
3. Application of E-Invoice for different types of Business & Accounting Transactions.
4. Prepare and get ready for E-Invoice implementation
5. Gain guidance on actions to be taken to capture revenue and cost for your business operation and for tax purposes.
   

WEBINAR OUTLINES

(Sat) 31 May 2025 9am to 12.30pm

1. Fundamentals
2. What is e-Invoice what does it entail in comparison with current invoicing practice?
3. Worldwide development of e-invoice and its implication on tax.
4. Malaysian implementation threshold and phases and its partial and full mandatory implementation dates.
5. What to do during the first 6 months deferment or grace period.
6. When to issue e-invoice for the transactions.
7. E-Invoice issuance processes and steps.
8. Compulsory and Optional information to be disclosed for e-invoice
9. Compulsory fields – what to put in
10. Optional fields – purpose of putting in.
11. Transaction Classification Codes including the requirements for importation of goods.
12. Tax Type including – B2B service tax exemption, Entertainment duties, Treatment for sales LMW and FZ companies, retail and wholesale, etc.
13. Additional Compulsory and Optional information to be disclosed for: 
14. Cross border transactions
15. Drop Shipment
16. Scope of coverage: - (i) Parties, (ii) Documents and (iii) transactions
17. Parties and activities exempted.
18. When to apply General TIN number and on who.
19. Impact of e-invoice on business operation after full implementation by IRB.
20. Scenarios of one party implemented e-invoice and dealing with other parties have not.
21. Scenario where one party is exempted whereas the other party is not.
22. Penalties for non-compliance
23. 
    E-Invoice Mechanism
24. Two transmission mechanism – Processes and Steps.
25. Difference in the Steps between the 2 transmission mechanism.
26. Salient Points of e-invoice to note, including:
27. What capabilities the API should include to ease e-invoice implementation administration.
28. Application of UTC time
29. Error in Validation, Rejections and Cancellation
30. Notification of validation, rejections and cancellation by IRBM
31. Sharing of e-invoice to customer
32. Window time for rejection/cancellation of invoice by buyer.
33. Rejection and cancellation after the window time.
34. Storing of e-invoice in IRB’s porter and its dash-board services for downloading.
35. Converting of downloaded e-invoice in XML or JASON computer language into PDF.
36. Steps towards (for your reference only)
37. Issuance of e-invoices in batches,
38. Directors role as employer, and 
39. Appointment of representatives of companies to do e-invoice.

12:30pm - 1:30pm

Lunch Break

(Sat) 31 May 2025 1.30pm – 5.00pm

1. Application of E-invoice for Accounting of Business Transactions
2. Issuance of e-invoice:
3. Individual transaction e-invoice
4. Consolidated transactions e-invoice
5. Industries where consolidated e-invoice is not allowed.
6. Self-billed e-invoice for specific situations such as payment of commission, payment of interest, e-commerce, imports, insurance compensation, etc.
7. Situation where consolidated self-billed is allowed.
8. Business transactions under periodic basis.
9. E-invoice treatment for:
10. Reimbursement and Disbursements with e-invoice and without e-invoice.
11. Billing of Penalties charges
12. Employment perquisite and benefits, etc.
13. Employees Claims – Mileage, Travelling, meal, Accommodation allowance, General Outstation allowance, entertainment, hotel, tolls, parking, Telephone, Medical, Overseas expenses, etc.
14. Salary in lieu of notice matters.
15. Import and export transactions
16. Commission payment to agents, dealers and distributors
17. Loyalty and Volume Rebates / discounts given to customers
18. Interest received from Banks
19. Interest charge to employees loan/advances
20. Interest payment to Banks, HP companies.
21. Interest on inter-company loans – its different treatment under normal situation and under central treasury function situation.
22. Sales with trade-ins like cars, jewelries, etc.
23. Profit distribution
24. Foreign source income remit back to Malaysia.
25. Rental or expenditure incurred from parties exempted from e-invoice.
26. E-Commerce treatment
27. Utility Bills under Landlord’s name.
28. Giving samples.
29. Consignment sales – Domestic and overseas.
30. Sending of goods to be kept in overseas warehouses
31. Sales of cash vouchers
32. Issuance of cash vouchers on target purchase
33. Sales of goods, paid by buyer using 3rd party vouchers.
34. Payment to Foreigners who are non-employees
35. Sponsorship for company events, like annual dinner for goods and cash.
36. Inter Dept. and Inter-branch sales, 
37. Advance payment to suppliers and receive from customers
38. Received Insurance compensation
39. Disposal of total damaged goods after insurance compensation.
40. Recoup of insurance claims from the fault party’s insurance.
41. Developer pays legal fees, stamp duties, etc. on behalf of buyers.
42. Developers pays guarantee rental to property buyers, 
43. Money Lending,
44. Voluntarily contribution to EPF for staffs and or to Own company’s pension fund.
45. Small palm oil plantation owners
46. Consultant operating in a private hospital environment, and
47. Many many more……………
48. Readiness for Implementation.
49. Avenue/Guide for Taxpayers familiarization
50. Steps to take – What should you do now
51. Employees handbook update or development
52. Gap arising and resolution on the current invoice, D/N and C/N issuance process Vs. the e-invoice requirement processes
53. Policies and procedures for different basis of e-invoice issuance.
54. Grants and Tax incentives available for e-invoice implementation for MSME
55. Change Management
    

Frequently Asked Questions

Language Available ?

English

Payment

One Time Off, No Annual Fee, No Renewal Fee. 一次性，不收取年费，不收续费

Payment Method

Credit Card or Online Bank In

Venue & Access

100% Online Learning, 24/7 Anytime, Anywhere. 100% 网上学习 ，24 小时 随时随地学习与复习。

Supported Devices:

Desktop, laptop, smart devices & smart phones (iOS and Andriod supported).

Am I Allowed to Post Questions to Trainer After Live Webinar ?

Yes

How many times can I view the video replay ?

Unlimited Replay of Training Content. Wonderful leh ?! ...

Are the Video & Training Materials downloadable ?

Yes. You will enjoy Unlimited Download of Video & Training Materials. Good leh ?! ...

Do You Issue Certificate of Completion ?

Yes, upon completion, you can download the Certificate of Completion. Syiok Leh ?!

If you want to download the Certificate of Completion at the end of this course, please make sure the FULL NAME you key in is 100% Accurate ya ..

Will you update the training from time to time ?

This is not a guaranteed benefit when you sign up but we will try our best., You will receive UpToDate Training Content whenever the trainer feels necessary to do a follow up webinar. Happy Leh ?!

Disclaimer

Thank you for joining our educational webinar,

Before we begin, we would like to draw your attention to the following disclaimer:

1. Purpose: This webinar is intended solely for educational purposes. The information provided is for general informational and educational purposes only and does not constitute professional advice. The content presented should not be considered a substitute for professional advice, diagnosis, or treatment.

2. Expertise: The presenters and speakers in this webinar are experts in their respective fields. However, the information they provide is based on their own opinions and experiences. Attendees are encouraged to consult with qualified professionals for advice tailored to their individual situations.

3. No Guarantee of Results: While every effort has been made to ensure the accuracy and completeness of the information provided, we cannot guarantee specific outcomes. Results may vary based on individual circumstances, and the application of information discussed in the webinar is at the attendee's own risk.

4. Amendments: The organizers reserve the right to modify, suspend, or discontinue any aspect of the webinar, including content, presenters, and schedule, at their discretion.

By participating in this webinar, you acknowledge and agree to the terms outlined in this disclaimer. If you do not agree with these terms, please refrain from participating in the webinar.

Thank you for your understanding, and we hope you find this educational webinar informative and valuable.

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